Deputy to the Vice President of Institutional Advancement

3 weeks ago
Job ID
2017-9959
Wilf-Amsterdam Ave & 185th St
Employee Classification
Exempt
Department
Institutional Advancement
Position Type
Regular Full-Time

ABOUT US

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.  

 

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission: to “bring wisdom to life” through all that we teach, by all that we do and for all those we serve.  We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

 

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations. 

 

THE POSITION:

This position reports directly to the Vice President for Institutional Advancement (VP) and oversees the operational, administrative, and financial affairs of the Office of the VP. Responsibilities include providing strategic support to the VP and Associate Vice President, Department of Institutional Advancement & Office of the President (AVP), developing and coordinating high-priority initiatives reflective of the VP’s vision and priorities, and managing the support staff of the Office of the VP and AVP. The Deputy to the VP serves as the primary liaison between the VP and major internal and external stakeholders; fields concerns, questions, and requests submitted to the VP; serves as an advisor to the VP; and coordinates select communications. 

 

This position will also take sole responsibility or will assist the VP and AVP with special IA projects and events including managing the IA metrics, IA budget management, staffing the Board of Trustees and Board of Overseers, gathering ideas, and developing those ideas into draft IA communications.

POSITION RESPONSIBILITIES

  • Oversee the operational and administrative affairs of the Office of the VP and AVP.
  • Prioritize and manage the VP’s schedule to reflect the President and VP’s vision and priorities.
  • Oversee high level communications and support of the VP’s meetings and relationships with the Board of Trustees and Overseers.
  • Ensure timely and thorough preparation and follow up for internal and external meetings including: preparation of background documents, presentation materials, and meeting follow ups.
  • Review and summarize miscellaneous reports and documents; and outgoing mail as necessary.
  • Manage correspondence, acknowledgments.
  • Plan, monitor, and manage budgets and financial matters in the Office of the VP in coordination with the fundraising operations team.
  • Direct and coordinate special initiatives as initiated by the VP.
  • Manage the support staff of the Office of the VP.
  • Provide back up support to members of the IA senior management team when appropriate.
  • Represent the VP to various constituencies, both external and internal.
  • Oversee proper communication flow both within and from the Office of the VP.
  • Assist the VP in maximizing relationships with members of the various boards, as well as donors, alumni, students, and other key stakeholders.
  • Serve as a member of, and resource for, the IA Management Team.
  • Support and assist the VP in carrying out the mission of the University.
  • Other special projects and executive support duties as assigned.

QUALIFICATIONS

Education and Experience:

  • Bachelor’s degree in related field; Master's degree in related field preferred.
  • Three to five years relevant experience, such as supporting a high-level executive, leading a small organization, or in a development team
  • Development experience a plus

Skills and Competencies:

  • Strong project management skills. Experience overseeing multifaceted efforts – all adding to IA’s philanthropic bottom line results
  • Proven executive management experience
  • Expert written and verbal communication skills, strong decision making ability and attention to detail
  • Demonstrated experience successfully creating and/or modifying processes
  • Excellent calendar management skills, including the coordination of complex executive and committee meetings
  • Exceedingly well-organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs
  • Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient; ability to maintain high level of professionalism and confidentiality
  • Conceptualization and creating of strong presentations using PowerPoint, Prezi, etc.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Access; experience with manipulating databases

**Please include a cover letter with your application

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