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Assistant Director of Operations, Straus Center

Assistant Director of Operations, Straus Center

Job ID 
2017-9857
Campus 
Wilf-Amsterdam Ave & 185th St
Posting Date 
8/22/2017
Employee Classification 
Exempt
Department 
Straus Center
Position Type 
Regular Full-Time

More information about this job

ABOUT US

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.  

 

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission: to “bring wisdom to life” through all that we teach, by all that we do and for all those we serve.  We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

 

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and a shuttle to nearby subway locations.

 

The Position

The Assistant Director of Operations at the Straus Center coordinates all operations for the Center, including fundraising efforts, management of staff, undergraduate and graduate courses, communications, publications, and donor, student, and public events.  The Center consists of a Director, Assistant Director, Resident Scholar, Postdoctoral Fellow, Communications Associate, and Research Assistant.

POSITION RESPONSIBILITIES

  • Primary oversight responsibilities for the budget and administration of Straus Center's Program on Early America and the Jews; includes the planning and execution of events related to the Program all over America and in Israel; also includes shepherding the publication of a new textbook on Judaism and American history and engaging schools across the country to help facilitate the use of this textbook
  • Primary responsibility, while reporting to the Director, for the organization and oversight of the Straus Center's budget; includes independent and constant liaising with the Provost's office, Office of Institutional Advancement and the Office of the President
  • Plan and execute conferences
  • Plan and execute private donor events
  • Oversee maintenance of Straus Center website
  • Coordinate logistics of undergraduate fellowship, semikha seminar, and student academic retreats
  • Process all vendor invoices and honoraria for speakers
  • Schedule and organize advisory committee meetings and agendas
  • Liaise with the Office of the President, Office of the Provost, Finance Office, Admissions, Office of the Dean, Office of Institutional Advancement, Registrar, and Honors Program in launching the Straus Scholars program
  • Oversee logistical coordination of large scale public events, academic conferences, undergraduate fellowship, semikha seminar, and private VIP events
  • Assist the Director in managing Administrative Assistant; includes oversight of:
  • Processing all vender invoices and honoraria for speakers, management of Belfer Hall 501, and prep for all Straus related courses and events.
  • Manage Postdoctoral Fellows; includes oversight of:semikha seminar curriculum, logistical arrangements, selection of guest lecturers; planning of international academic retreats; undergraduate course design, approval, and collaboration with relevant departments (eg. Schneir Center and Honors events)
  • Provide key operational assistance for all programs (including undergraduate, rabbinic, and public events)
  • Develop writing coverage plan with CPA to ensure conference, programs, and events are properly written up for all relevant media
  • Oversee management of iModules correspondence and newsletter with Straus Center general and VIP listservs; create event and RSVP pages
  • Oversee development of print ad plan for events and programs
  • Assist Institutional Advancement in maintaining correspondence with donors to Center
  • Develop, implement, review metrics for public relations campaigns

QUALIFICATIONS

Experience and Educational Background

  • Bachelor’s degree required; Master’s degree preferred and at least 2-3 years prior and related experience in managing operational processes in a higher education or similar environment.
  • Experience with event planning and publicity also required.

Skills and Competencies

  • Must have great enthusiasm and a positive attitude, excellent managerial, interpersonal, and communication skills. Must be comfortable with new technology, be a creative and innovative thinker, and be a solution-oriented person.
  • Must possess excellent written skills and display strong attention to details and demonstrative skills related to project management.
  • The ability to analyze and improve work-flow processes, as well as the ability to think strategically about future needs is critical to this position.
  • Influences the behavior of others through effective communication;
  • Identifies and cultivates relationships with key constituents across campuses, functions and levels, as well as external contacts;
  • Assures that effective controls are developed and maintained to ensure the integrity of the organization;
  • Seeks input, meets expectations and maintains communication with the client;
  • Recognizes strategic opportunities to enhance University success.