• Office Coordinator

    Posting Date 4 days ago(5/17/2018 5:30 PM)
    Job ID
    2018-10155
    Employee Classification
    1199 Union
    Department
    Office of Academic Affairs
    Position Type
    Regular Full-Time
    Campus : Location
    US-NY-New York
  • ABOUT US

    Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.  

     

    We are a leading global educational institution that employs over 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission: to “bring wisdom to life” through all that we teach, by all that we do and for all those we serve.  We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

     

    The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and a shuttle to nearby subway locations.

     

    The Position:

     

    The Career Center Office Coordinator will support the center by overseeing the daily administrative activities. He/She will provide information to students on departmental activities, events, and opportunities initiating from the Career Center and provides administrative support to departmental programs and initiatives while monitoring spending and providing updates to Interim Executive Director. This position will liaise with various internal departments and may be required to have frequent external contact. May be required to coordinate work assignments and assess the work of assigned staff.

    POSITION RESPONSIBILITIES

    • Coordinate the daily operations of a large office including the coordination of duties of support staff; prioritize, distribute and review work of the support staff. Train on office and University policies and procedures. Plan, coordinate, organize, implement and oversee all logistical aspects of the Center’s recruiting and assist the Career Center Staff with other events. Reserve facilities, tables and equipment and makes arrangements for decorations and entertainment; prepare correspondence, forms, sign-in sheets and other documents and materials; work with other YU departments and staff to publicize career events; coordinate and participate in event setup; greet participants; respond to questions and assists in resolving concerns and complaints
    • Ensure that the department receives the administrative support required to meet its commitments and responsibilities. Maintain calendars, make travel arrangements, and update pending commitments and appointments. Assist supervisor with administrative requirements. Provide information to students, faculty and the community on Career Center services, resources, policies and procedures; administer post event surveys; assist students, faculty, staff and the public on the use of specialized software and the internet for job and career information searches; and assist with the oversight of the delivery of student orientations and workshops
    • Onboard new employees, including set up with their email addresses, phone(s), access to server, set up their private folder on the server, coordinate training with the department Trainer. Assign and withdraw all computer securities relative to the Career Center
    • Maintain office correspondence and reply to inquiries. Response must be made in a timely manner, and urgent matters must be brought to the attention of senior management. Confirm that the appropriate resources are available
    • Establish and maintain contract agreements with vendors
    • Maintain records of expenditures and prepare reports. Maintain complex databases. Support updating and maintaining databases of participating employers and collect participant fees if applicable. Support the maintenance of accurate student and alumni records as they pertain to employment trajectory
    • Responsible for staff timekeeping
    • Coordinate the ordering of all supplies
    • Perform other related duties as assigned

    QUALIFICATIONS

    Experience and Educational Background:

    • Bachelor’s degree and at least 3-5 years of administrative experience are required
    • Equivalent combination of education and experience will also be considered

    Skills and Competencies

    • Must possess strong knowledge of Microsoft Word, Excel and PowerPoint. May use other Microsoft programs as assigned. Ability to quickly learn and become proficient in new software and technology is essential
    • Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs
    • Must have ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient; a high level of professionalism and confidentiality is crucial to this role
    • Must demonstrate good judgment, initiative and attention to detail
    • Must be able to effectively track time and resources to prioritize work assignments among assigned staff
    • Must possess strong customer service, communication and organizational skills
    • May be required to work independently and produce quality work from conception to completion on assigned projects

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