Director of Payroll Services

2 weeks ago(1/9/2018 10:29 AM)
Job ID
2018-10001
Wilf-Amsterdam Ave & 185th St
Employee Classification
Exempt
Department
Human Resources
Position Type
Regular Full-Time

ABOUT US

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.  

 

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission: to “bring wisdom to life” through all that we teach, by all that we do and for all those we serve.  We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

 

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.

 

The Position:

The Payroll Director is responsible for all activities related to the overall administration of the university’s payroll department. He/She will create and facilitate a payroll service delivery model that promotes client service and industry best practice.  The university payroll includes approximately 1,400 employees paid via a bi-weekly and semi-monthly payroll schedule.  This position reports to the Chief Human Resources Officer.

POSITION RESPONSIBILITIES

  • Develop and maintain payroll policies and procedures to ensure compliance with federal, state and local regulations.
  • Keep abreast of all new laws and regulations affecting payroll processing. Identify payroll best practices and recommend enhancements to current processes and systems.
  • Provide guidance and mentoring to the payroll staff and university community on appropriate operating processes and procedures.
  • Coordinate payroll activities with HR, Finance and department managers throughout the university as needed.
  • Oversees and is responsible for all payroll tax compliance activities related to federal, state, and local requirements, all non-resident alien processes and reporting,
  • Manage activity of the staff and assign workloads as required for successful operation of semi-monthly and bi-weekly payrolls. Ensure payroll accurately computes and records time, earnings, employee benefits, special deductions, taxes, garnishments, etc.
  • Develop and enforce payroll policies & procedures to ensure internal controls and efficient processes.
  • Ensure compliance with federal, state/provincial, and local legal, tax and compliance requirements by studying existing and new legislation; enforcing adherence to requirements and advising management on needed actions.
  • Develop a disaster recovery plan for the Payroll department.
  • Direct and monitor the payment of all federal, state and local payroll taxes, garnishment process for child support, bankruptcies, IRS levies, student loans, etc.. Responsible for unclaimed payroll property and recovery.
  • Direct and apply all additional taxable earnings and non-taxable reductions including taxable fringe benefits and parsonage allowances prior to year end. Responsible for timely notice and recovery of overpayments.
  • Responsible for fiscal year-end accruals and adjustments to payroll and benefits-related accounts and fiscal year end system rolls.

  • Responsible for balancing salary expenses and payroll liabilities.

  • Serve as projects manager to coordinate year-end closing activity with HR, Finance and other departments throughout the university

  • Responsible for all third party payroll related systems including Kronos timekeeping and Windstar systems; maintain, update and monitor as needed.

  • Designs short-term and long-term strategies for continuous improvement in payroll operations and services. Participates as an integral member of the HR/Payroll technology teams in systems development, upgrades, employee self-service enhancements including on line total compensation, W-2 and 1042 wage statements, and NYS Wage Theft Prevention Act notices.

  • Works as a partner with HRIS to ensure that all compensation and payroll related activities, especially mass processes, are properly coordinated and executed. Share responsibility for the integrity of all employee related databases and records.

  • Liaison for all internal and external auditor requirements. Serves as an integral member of the HR leadership team.

QUALIFICATIONS

Education and Experience:

  • Bachelor’s degree in accounting, finance, business administration or related field (Master’s degree preferred) and 7 - 10 years’ experience in payroll management is required
  • At least five (5) years supervisory experience required
  • Previous experience in higher education highly preferred

Skills and Competencies:

  • Expertise working with BANNER HR/Payroll system (or similar integrated system environment) and in an enterprise resource planning environment is required
  • Expertise in Microsoft Windows environment including Word and Excel. Ability to learn and use report writing tools and spreadsheets to quantify and illustrate routine and complex financial reports, comparisons, impacts and/or projections
  • Knowledge of finance, accounting, budgeting, internal control and cost control procedures
  • Ability to prioritize and manage multiple projects while meeting deadlines and processing payroll in a timely manner
  • Demonstrated ability to collaborate with and train subordinate staff and colleagues in a multi-disciplinary organization
  • Leads through effective communication. Ability to effectively communicate information, policies, and/or procedures in a manner easily understood by others and consistent with HR established service standards
  • Identifies and cultivates relationships with key constituents across campuses, functions and levels, as well as external contacts
  • Assures that effective controls are developed and maintained to ensure the integrity of the organization
  • Seeks input, meets expectations and maintains communication with the client

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